HotelClub Awards - Terms & Conditions

HOTELCLUB BEST HOTEL AWARDS SURVEY AND COMPETITION TERMS AND CONDITIONS

DURATION
1. The competition begins 1st April 2008 and closes 31st May 2008. Entries shall be accepted until midnight (AEST) of the closing date.

ENTRY
2. Sponsors of the competition include:
Australia/New Zealand/Pacific Island: HotelClub, WAYN, Insight Guides, Austereo, Harvey World Travel, Village Roadshow, Budget Rent a Car, Virgin Blue and Postcards.
Great Britain and Ireland: HotelClub, WAYN, Insight Guides, Ebookers, Ebookers.ie, Carbookers, Sunday Times Travel and Irish Aboard.
Asia: HotelClub, WAYN, Insight Guides, Mook Magazines, CNN, NWA, Singapore Press Holdings and Webcarhire.

3. Entry is free and the competition is open to all individuals over the age of 18 years, with internet access, except employees of the Promoter, competition Sponsors and their related bodies corporate and their immediate families. Some prizes may have additional age restrictions.

4. To enter, individuals must correctly complete the online entry form during the promotion period. For the entry to be valid all steps must be completed and personal information must be provided. Individuals who complete and submit an online registration form to enter the competition will be deemed to accept and be bound by these terms and conditions.

5. The winners will be chosen based on the reasons provided for their “Ultimate Holiday”. Each entry will be individually judged based on creative merit. Entries must be the original, independent creation of the entrant and free from any third party claims, including copyright or trademark claims. Entries must not: (i) have been published previously; (ii) have won prizes or awards in another competition or; (iii) contain information that is discriminatory, defamatory, and offensive or infringes any law or regulation. This is a game of skill and chance plays no part in determining the winner.

6. The entrant consents to the Promoter, its related companies and the competition Sponsors using comments made on the survey form, including placing such comments on its websites or third party websites. Unless expressly requested by the entrant to do so we may not acknowledge your authorship when posting comments.

INFORMATION ON PRIZES
7. Major and minor prize winners will be selected by the promoter on 13th June 2008 at Level 29, 680 George Street, Sydney, NSW 2000. Winners will be notified in writing and the winners’ names will be published on the HotelClubAwards.com website by the 23rd June 2008. It is a condition of awarding each prize that the winner must, if requested to do so by the Promoter, sign and return any affirmation of eligibility to enter, ownership of entry, or release and compliance statements provided to the winner by the Promoter. Prizes not claimed within 90 days of the date of the notification of the result of the competition will be deemed as “unclaimed” and the Promoter will select replacement winners from the remaining eligible entries for each Unclaimed Prize based on the creative merit of the description of their “Ultimate Holiday”. This process shall be repeated until the Promoter has selected confirmed winners for all prizes.

8. Prizes are not transferable and cannot be exchanged for cash.

AUSTRALIA, NEW ZEALAND AND PACIFIC ISLANDS SURVEY PRIZES:

9. One Australian major prize winner and a total of hundred and twenty-eight (128) minor prize winners will be chosen by the judges based on the reasons provided for their “Ultimate Holiday” after voting in the Australian, New Zealand and Pacific Islands Hotel Survey and completing the online entry form. The judges’ decision is final and no correspondence will be entered into.

10. Australian Major Prize: One entrant with the best entry as decided by the judges will receive AUD$ 10,000 worth of HotelClub accommodation as well as International and Domestic economy class return airfares for 2 Adults to any non-stop Qantas destination (including domestic connection if required) and 14 days’ Budget Rent a Car Hire.

The accommodation prize must be taken in conjunction with the other prize elements (car hire and flights), and will be booked directly through the promoter (i.e. not through the website). Should the main accommodation stay value be less than the total prize value (AUD $10,000) – the remainder will be given as member dollars on the winners account, once the prize winner has spent the majority (at least 75%) of the total accommodation prize value. Should the main accommodation selected by the winner be more than the total prize value (AUD $10,000), the prize winner must pay the balance
Member dollars must be used in accordance with the terms and conditions set out on http://www.HotelClub.com/common/membership/MemConditions.asp, and cannot be redeemed for cash.
Airline tickets are for economy class seats and are distributed by Harvey World Travel. Tickets are only valid on Qantas routes although substitute carriers may be used at the discretion of Harvey World Travel. Any additional expenses (including flights not covered in the competition prize, optional excursions, airport transfers, applicable taxes, visa, meals not listed, spending money etc) are the responsibility of the prize winner. Winners must confirm and book tickets within 6 weeks of the prize being claimed by the winner. Flights are subject to availability in specific classes and block out periods apply. Frequent flyer points will not be accrued. Once a prize winner has booked a ticket he/she is not permitted to amend their booking. Tickets must be traveled by 13/06/2009.
14 Days’ Budget Rent a Car Hire is valid for full size (Group E) vehicle. Prize includes time and kilometre charges only. Optional excess reduction, stamp duty, airport fees, administration fees and any other surcharges are the responsibility of the prize winner. Driver must be aged 25 and over and must meet Budget’s standard license and credit requirements. Prize cannot be redeemed between 21 December 2008 - 05 January 2009 or 10 April - 13 April 2009. Prizes are valid in Australia only and must be redeemed by 30 June 2009.

11. Australian Minor Holiday Prizes:
Two (2) entrants with the next best entries as decided by the judges will receive AUD$800 worth of HotelClub accommodation as well as economy class Domestic Return Airfares for 2 Adults to any Qantas domestic destination and 5 Days’ Budget Rent a Car Hire .

The accommodation prize must be taken in conjunction with the other prize elements (car hire and flights), and will be booked directly through the promoter (i.e. not through the website). Should the main accommodation stay value be less than the total prize value (AUD $800) – the remainder will be given as member dollars on the winners account. Should the main accommodation selected by the winner be more than the total prize value (AUD 800), the prize winner must pay the balance. Member dollars must be used in accordance with the terms and conditions set out on http://www.HotelClub.com/common/membership/MemConditions.asp, and cannot be redeemed for cash.
Airline tickets are valid for economy class seats and are distributed by Harvey World Travel. Tickets are only valid on Qantas domestic routes although substitute carriers may be used at the discretion of Harvey World Travel. Any additional expenses (including flights not covered in the competition prize, optional excursions, airport transfers, applicable taxes, visa, meals not listed, spending money etc) are the responsibility of the prize winner. Winners must confirm and book tickets within 6 weeks of the prize being claimed by the winner. Flights are subject to availability in specific classes. Frequent flyer points will not be accrued. Once a prize winner has booked a ticket he/she is not permitted to amend their booking. Tickets must be traveled by 30/06/09.
5 days car hire is valid in a full size (Group E) vehicle. Prize includes time & kilometre charges only. Optional excess reduction, stamp duty, airport fees, administration fees and any other surcharges are the responsibility of the prize winner. Driver must be aged 25 and over and must meet Budget's standard licence and credit requirements. Prize cannot be redeemed between 21 December 2008 - 5 January 2009 or 10 April -13 April 2009. Prizes are valid in Australia only and must be redeemed by 30 June 2009.

Two (2) entrants with the next best entries as decided by the judges will receive AUD$800 worth of HotelClub accommodation, Virgin Blue Return Airfares for two any non-stop domestic destination and 3 Weekend Days’ Budget Rent a Car Hire .

The accommodation prize must be taken in conjunction with the other prize elements (car hire), and will be booked directly through the promoter (i.e. not through the website). Should the main accommodation stay value be less than the total prize value (AUD $800) – the remainder will be given as member dollars on the winners account. Should the main accommodation selected by the winner be more than the total prize value (AUD 800), the prize winner must pay the balance. Member dollars must be used in accordance with the terms and conditions set out on http://www.HotelClub.com/common/membership/MemConditions.asp, and cannot be redeemed for cash.
Tickets are valid for 12 months from date of issue, no extensions are permitted. Booking must be made through Virgin Blue Airlines direct using contact numbers and reference numbers given in voucher. All vouchers are subject to conditions below.

a. The flights are non-redeemable for cash
b. Taxes, fees and surcharges are the responsibility of the prize winner and will need to be paid at time of booking with a credit card.
c. Travel is on confirmed space (i.e. we won’t bump you off the flight) but it is still subject to seat availability at the time of booking.
d. Tickets are non transferable (i.e. no name changes allowed).
e. Blackout periods apply during school holidays (i.e. you can not take these flights during
school holidays nationwide) and flights are subject to availability.
f. Flights are valid for 12 months from the date of this letter (this expiry date will not be extended).
g. Changes to flight details once booked will incur a $40 change fee per guest per change.
h. Virgin Blue’s normal terms and conditions of carriage apply.
3 weekend days car hire is valid in a full size (Group E) vehicle. Rental must be taken between noon Thursday and close of business Monday. Prize includes time and kilometre charges only. Optional excess reduction, stamp duty, airport fees, administration fees and any other surcharges are the responsibility of the prize winner. Driver must be aged 25 and over and must meet Budget's standard licence and credit requirements. Prize cannot be redeemed between 21 December 2008 - 5 January 2009 or 10 April -13 April 2009. Prizes are valid in Australia only and must be redeemed by 30 June 2009.

12. Australian Minor Prizes: Minor prizes will be awarded for entrants with the next most creative entries decided by the judges. Minor prizes will be allocated on the 13th June 2008. Winners will be notified in writing and all winners will be published on the HotelClubAwards.com website. Minor winners are also still eligible to win a major prize. 128 minor prizes will be awarded during the promotion period including: 40 Village Roadshow sets of 5 classic DVDs, 34 WYAN VIP Membership Subscriptions (for terms of use visit www.WAYN.com) and 50 Travel Guide Books from Insight Guides.

UK SURVEY PRIZES:
One UK and Ireland major prize winner and a total of two hundred and three (203) minor prize winners will be chosen by the judges based on the reasons provided for their Ultimate Holiday after voting in the UK & Ireland’s Best Hotels Survey and completing the online entry form . The judges’ decision is final and no correspondence will be entered into.

13. UK Major Prize: One entrant with the best entry as decided by the judges will receive GBP £6,000 worth of HotelClub accommodation as well as 14 days Carbookers Car Hire.

The accommodation prize must be taken in conjunction with the other prize elements (car hire and flights), and will be booked directly through the promoter (i.e. not through the website). Should the main accommodation stay value be less than the total prize value (GBP £6,000) – the remainder will be given as member dollars on the winners account. Should the main accommodation selected by the winner be more than the total prize value (GBP £6,000), the prize winner must pay the balance
Member dollars must be used in accordance with the terms and conditions set out on http://www.HotelClub.com/common/membership/MemConditions.asp, and cannot be redeemed for cash.
14 days car hire in a full size (Group E) vehicle provided by Carbookers. Carbookers rentals must be used in accordance with the terms and conditions set out by Carbookers. Prize is valid for 12 months till the 13/06/09 and is subject to availability. The car hire will include the car rental itself, mileage, airport fees, applicable taxes, CDW (collision damage waiver) and LDW (loss damage waiver). Exclusions will be any optional extras, additional surcharges and fuel cost. Not transferable. Driver must be aged 25 and over and must meet Carbookers’ standard licence and credit requirements.

14. UK Accommodation Minor Prizes:
Ten (10) entrants with the next best entries as decided by the judges will receive GBP 250 worth of HotelClub accommodation:

The accommodation prize will be booked directly through the promoter (i.e. not through the website). Should the main accommodation stay value be less than the total prize value (GBP 250) – the remainder will be given as member dollars on the winners account. Should the main accommodation selected by the winner be more than the total prize value (GBP 250), the prize winner must pay the balance. Member dollars must be used in accordance with the terms and conditions set out on http://www.HotelClub.com/common/membership/MemConditions.asp, and cannot be redeemed for cash.

15. UK Minor Prizes: Minor prizes will be awarded for entrants with the next most creative entries decided by the judges. Minor prizes will be allocated on the 13th June 2008. Winners will be notified in writing and all winners will be published on the HotelClubAwards.com website. Minor winners are also still eligible to win a major prize. 203 minor prizes will be awarded during the promotion period including: 33 WYAN VIP Membership Subscriptions (for terms of use visit www.WAYN.com) and 150 Travel Guide Books from Insight Guides and 10 times 6 months Sunday Times Travel subscriptions.

ASIAN SURVEY PRIZES:
One Asia major prize winner and a total of three hundred and eighty-eight (288) minor prize winners will be chosen by the judges based on the reasons provided for their Ultimate Holiday after voting in the Asia’s Best Hotels Survey and completing the online entry form. The judges’ decision is final and no correspondence will be entered into.

16. Asian Major Prize: One entrant with the best entry as decided by the judges will receive USD $5,000 worth of HotelClub accommodation and economy class return Airfares for 2 Adults from any Asian destination to any non-stop Asian destination.

The accommodation prize must be taken in conjunction with the other prize elements (flights), and will be booked directly through the promoter (i.e. not through the website). Should the main accommodation stay value be less than the total prize value (USD $5,000) – the remainder will be given as member dollars on the winners account. Should the main accommodation selected by the winner be more than the total prize value (USD $5,000), the prize winner must pay the balance
Member dollars must be used in accordance with the terms and conditions set out on http://www.HotelClub.com/common/membership/MemConditions.asp, and cannot be redeemed for cash.
Airline tickets are valid for economy class seats and are valid from any Asian destination to any non-stop Asian destination up to a maximum value of USD $ 2.500. Any additional expenses (including flights not covered in the competition prize, optional excursions, airport transfers, applicable taxes, visa, meals not listed, spending money etc) are the responsibility of the prize winner. Winners must confirm and book tickets within 6 weeks of the prize being claimed by the winner. Flights are subject to availability in specific classes. Once a prize winner has booked a ticket he/she is not permitted to amend their booking. Tickets must be redeemed by 30/09/09.

17. Asian Minor Holiday Prizes:
Five (5) entrants with the next best entries as decided by the judges will receive USD $800 worth of HotelClub accommodation and 3 days car hire:

The accommodation prize must be taken in conjunction with the other prize elements (car hire), and will be booked directly through the promoter (i.e. not through the website). Should the main accommodation stay value be less than the total prize value (USD $800) – the remainder will be given as member dollars on the winners account. Should the main accommodation selected by the winner be more than the total prize value (USD $800), the prize winner must pay the balance. Member dollars must be used in accordance with the terms and conditions set out on http://www.HotelClub.com/common/membership/MemConditions.asp, and cannot be redeemed for cash.
3 days free car rental provided by WebCarHire. WebCarHire car rentals must be used in accordance with the terms and conditions set out by WebCarHire. Prize is valid for 12 months till the 13/06/09 and is subject to availability, black out dates and specific depots. The car hire will include the car rental itself, unlimited mileage and tax. Exclusions will be any optional extras, additional surcharges and fuel cost.

18. Asian Minor Prizes: Minor prizes will be awarded for entrants with the next most creative entries decided by the judges. Minor prizes will be allocated on the 13th June 2008. Winners will be notified in writing and all winners will be published on the HotelClubAwards.com website. Minor winners are also still eligible to win a major prize. 288 minor prizes will be awarded during the promotion period including: 100 Mook Magazine packs of 5 editions, 33 WYAN VIP Membership Subscriptions (for terms of use visit www.WAYN.com), 50 Travel Guide Books from Insight Guides and 100 1-year www.StraitsTimes.com subscriptions.

Ultimate Holiday Major Prize
Entrants who complete two or more of the regional surveys and enter the competition using the online entry form will be eligible to be considered for the Ultimate Holiday major prize. Out of the eligible entries one Ultimate Holiday prize winner will be chosen by the judges based on the creative merit of the reasons provided for their Ultimate Holiday after voting and completing the online entry form for two or more of the surveys. The judges’ decision is final and no correspondence will be entered into. The winner will be selected on 13 June 2008 and notified in writing within 7 days.
The Ultimate Holiday Major prize winner will be given the opportunity to create their Ultimate Holiday with 2 business class airfare/s round the world including their choice of a maximum of total 5 flight segments. Airline bookings will be subject to seat availability at the time of booking. The Ultimate Holiday Major Prize Winner will also win HotelClub accommodation to the value of up to AU$25,000. Airfares and accommodation will be booked by HotelClub in conjunction with the winner and will subject to seat and hotel availability at the time of booking. Prizes must be booked by 31st November 2008 and taken by 13 June 2009.

Grand Prize Value: AUD $ 45,000

18. The total prize pool is valued at up to AUD$150,000. Prizes’ value subject to change and neither the Promoter nor the Sponsors will be liable to change prizes or pay any compensation due to changes in value.

19. If for any reason beyond the control of the Promoter this competition is not capable of running as planned and the administration of this competition is affected, the Promoter reserves the right to cancel, terminate, modify or suspend the competition.

20. The use of any automated entry software or any other mechanical or electronic means that allows an entrant to automatically enter repeatedly is prohibited and will render all entries submitted by that entrant invalid. If the Promoter believes that a person is deliberately manipulating entries into this promotion, the Promoter may exclude such person from this promotion.

21. The Promoter assumes no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, entries.

22. The Promoter is not responsible for any problems or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of any email or entry to be received by the Promoter on account of technical problems or traffic congestion on the Internet or at any Website, or any combination thereof, including any injury or damage to participant's or any other person's computer related to or resulting from participation or downloading any materials in this competition.

23. The Promoter reserves the right to seek damages to the fullest extent permitted by law for any deliberate attempt to damage any website or the information on a website, or to otherwise undermine the legitimate operation of this competition.

24. The Promoter shall not be liable for any loss, damage or loss of profit (including but not limited to indirect or consequential loss) or for personal injury suffered or sustained, as a result of participating in the game and or taking of any the prizes, except for any liability which cannot be excluded by law. In accepting the prize, the recipient may be required to sign a legal release in a form determined by the Promoter in its absolute discretion.

25. The Promoter makes no representations or warranties as to the quality, suitability, merchantability of any goods and services offered as prizes. To the extent permitted by law, the Promoter is not liable for any loss suffered or sustained, to a person or property and including, but not limited to, consequential (including economic) loss by reason of any act or omission deliberate or negligent, by the Promoter or its servants or agents, in connection with the arrangement for supply, or the supply of any goods or services by any person to the prize winner and, where applicable to any family or persons accompanying a winner. This clause does not affect, and is not intended to affect, any rights a consumer might have, which are not able to be excluded under applicable consumer protection laws. To the fullest extent permitted by law, any liability of the Promoter or its servant or agents for breach of any such rights is limited to the payment of the cost of having the prize supplied again. Winners and guests are responsible for having valid passports, travel insurance and spending money. All prize items are valued inclusive of GST and the Promoter takes no responsibility for any variations in item values. The prizes are not transferable, exchangeable or redeemable for cash. In the event that any prize item is unavailable, the Promoter reserves the right to substitute a prize item of equal or greater value. Any taxes (other than GST) which may be payable as a consequence of a winner receiving the prize are the sole responsibility of the prize winner.

26. If the personal information requested by the Promoter on the survey entry form is not fully completed a person may not participate in the competition.

27. Unless otherwise advised, upon entering the competition each entrant accepts that the Promoter and its related corporate bodies may use information provided on the entry form for future promotional, marketing or publicity purposes (including electronic messaging) without any payment or other compensation to the entrant. If participants check the opt-in box the personal details of the entrant will be shared with the competition sponsors. Entrants have the right to access and correct personal information, or request that their information is not provided to third parties and can do so by contacting the Promoter.

28. Each entrant agrees and confirms that before giving the Promoter personal information of any other person besides themselves they have obtained the consent from the other person to provide such information. The Promoter accepts no responsibility for an entrant’s failure to obtain a third party’s consent to provide their personal information to us. The Promoter will advise any such third party how it obtained their details.

29. Entrants consent to the use of their personal information by the Promoter, its related bodies corporate and the competition sponsors for marketing and promotional purposes in accordance with these terms and conditions. These terms supplement the HotelClub Privacy Policy and shall apply to the extent of any inconsistency.

30. The Promoter reserves the right to change the Terms & Conditions of the competition at any time.

31. The Promoter is HotelClub (ABN 85 092 445 442), Level 29, 680 George Street SYDNEY NSW 2000.

32. These terms and conditions shall be governed by and construed in accordance with the laws of New South Wales, Australia. All entrants submit to the non-exclusive jurisdiction of the courts of New South Wales.